Sales Assistant

Key Essential Job Responsibilities and Accountabilities

• Performs customer data analysis for presentation to management and sales director
• Assist in the preparation of account business reviews for sales representatives
• Maintain consistent communications and work closely with the Sales Manager and sales team by providing the information needed to develop customer presentations
• Maintain customer specification sheets related to value-added items for order entry purposes
• Assist in the preparation and coordination of industry trade shows and represent the company at exhibitions and related functions
• Receiving sales orders via phone, online portal, email, etc., writing and entering sales orders, preparing various shipping documents, emailing passings to customers, and providing proper inspection notices to the Agricultural office
• Receiving purchase orders by phone, online portal, email, etc., writing and entering purchase orders, assisting with logistics coordination, and assisting with daily activities of the procurement department
• Collaborate with internal departments such as marketing, sales, farming, processing, logistics, and external partners and allies to develop and implement new strategies, plans, and products
• Collaborate with internal departments such as sales, shipping, and logistics to dispatch trucks daily for deliveries
• Collaborate with internal departments such as procurement, sales, and production department to ensure orders are packed and shipped promptly and according to customer specifications
• Assist customers, vendors, dispatchers, drivers, and employees during off-hours and holidays.
• Reconcile, prepare, and submit reports to third-party vendors on the usage of certain materials
• Assistance with marketing functions on an as-needed basis

Required Skills, Knowledge, and Abilities (SKAs)

• Results-driven with demonstrated analytical and thinking skills, intellectual rigor and curiosity, and problem-solving capability
• Strong interpersonal skills with the ability to communicate effectively, written and verbal
• Highly self-motivated and takes ownership
• Knowledge of basic accounting procedures
• Excellent organizational habits
• Initiative in improving process and workflow
• Proficiency in PC, Microsoft Excel, Word and Outlook, PowerPoint