Yolo County Farm Bureau
General: The position of ILP Coordinator will manage the day to day operation of the Irrigated Lanes Program for this nonprofit agricultural trade organization. The ILP Coordinator spends the majority of his or her working time in the office performing the duties described. Professionalism, multi-tasking, organizational and communications skills are essential, as this position requires the ILP Coordinator to work in a fast-paced environment with people from a variety of backgrounds, education levels and cultures.
This is a full-time (8:00am to 5:00pm – generally five eight-hour days per week) position. The ILP Coordinator reports to and is supervised by the Yolo County Farm Bureau Executive Director.
Duties and Responsibilities
- Performs and oversees tasks related to the Irrigated Lands Program.
- Maintains a professional office environment.
- Promotes a positive image and first-impression for the organization.
- Operates office equipment including computers, copy machines, printers and multi-line telephone system.
- Coordinates administrative support for ILP projects including research, compiling data and preparing reports.
- Prepares paperwork preparation in an accurate and timely fashion, double-checking work for accuracy prior to distribution and/or filing.
- Accurately enters data into an Excel spreadsheet, and other database programs.
- Requests, trains and manages data entry staff as necessary.
- Prepares documents in Adobe InDesign
- Prepares Excel spreadsheets for mailing lists and events.
- Prepares and maintains data and folders including filing.
- Coordinates or prepares packets and mailings including merged letters, labels and envelopes.
- Prepares documents using Microsoft Word.
- Prepares and distributes Quarterly member newsletters and data reports.
- Attends Irrigated Lands program meetings.
- Communicates regularly with the Executive Director.
- Reports to the YCFBEC Board quarterly or as necessary.
- Prepares Invoices and enters receipt of fees
- Performs other duties, as necessary.
More specifically, these Duties and Responsibilities include these periodic and other tasks, which the ILP Coordinator is expected to do without further direction from the Executive Director:
Manages the Irrigated Lands Program
- Coordinates all aspects of the YCFBEC Irrigated Lands Program.
- Maintains the YCFBEC Subwatershed ILP Database.
- Organizes and facilitates data entry as necessary.
- Keeps track of membership status.
- Issues membership compliance reminders.
- Prepares, summarizes and submits ILP reports to the Regional WQCB as necessary.
- Answers questions for members regarding the ILP.
- Prepares and publishes ILP Quarterly Newsletter.
- Prepares, coordinates and runs winter annual grower meetings.
- Work outside normal business hours as may be required for certain events such as attending Regional ILP coalition meetings and the YCFBEC Board retreat.
- Attend Education Corporation Board Meetings (YCFB Executive Committee meetings).
- Creates and maintains membership files.
- Prepares and mails member invoices at least annually.
- Copies, records and deposits incoming ILP checks.
- Issue payment to State and Regional Agencies as necessary.
- Performs other duties as necessary.
- Able to work in a fast-paced environment.
- Team player and customer service attitude.
- Self-starter, yet willing to accept guidance.
- Strong communication and people skills.
- High energy and positive attitude.
- Ability to create and maintain an organized work environment, including maintaining files.
- Pays attention to detail while accomplishing tasks efficiently.
- Able to solve practical problems and deal with variables at any given time.
- Able to properly manage confidential information.
- Proficient in Microsoft Word, Excel, Adobe InDesign and data entry skills.
- Must maintain a valid California Driver’s License and a vehicle.
- Must have liability insurance, proof of insurance required.
- Able to move boxes, training materials and other items weighing up to 30 pounds.
- Familiarity with agriculture a plus.
- Graphic design skills, a plus.
Education, licenses and Certificates
- High school diploma or general education degree (GED) (College degree or commensurate work experience)
- Valid Driver’s License